ࡱ> ac` %+bjbjWW 4n==%#JJ$}0 $_>""7IIIIII,xPnj-DM0}L,|xxpI""I}J j: Council of University System Staff Council Meeting Notes August 13, 2013 at Salisbury University In attendance: N/ABSUSherryre LarkinsCSUPrimarySheila ChaseCSUAlternateJesse KettermanFSUPrimaryLisa Gray (Co-Secretary)SUPrimaryJen ZiegenfusSUPrimaryMary HickeyTUPrimaryJayne FrenchTUPrimaryDan NagleUBPrimaryKristen Tull (Co-Secretary)UBPrimaryWilliam Crockett (Chair)UMBAlternateBen GoldbergUMBCPrimaryLynn KnazikUMBCPrimaryKeisha CampbellUMBCAlternateBarbara HigginsUMCESPrimarySister Maureen SchrimpeUMCPPrimaryDana Wimbish (Vice Chair)UMCPPrimaryN/AUMESCalynn OfferUMUCPrimaryAnthony ScorsuneUMUCPrimaryLisa AndrewsUMUCAlternateJohn Wolfe, Jr. PhD鶹AVOPrimaryRosario van DaalenUMSOChancellors Liaison to CUSS Call to Order by CUSS Chair Bill Crockett Welcome by Vice President of Administration and Finance, Betty Crockett and 2nd Chair of Staff Senate, John Swanson. Introduction of Council Members Each member introduced themselves and spoke about their interest in shared governance. The Chair thanked the group for their volunteer leadership and comment on member introductions. Minutes from the July Meeting will be deferred until September for approval. Chairs Report Chancellors Council Meeting held on August 5, 2013. The Chair gave a brief report on the history of CUSS as well as a list of members of the executive committee and our meeting schedule. Faculty Goals for the upcoming year were as follows: More transparency throughout the System Reorganize award process Joint initiative with the SGA SGA Goals for the upcoming year were as follows: They are still working on their goals for the upcoming year. Open pilot for reducing the price of textbooks. Mobile M app for iphone and android a safety application that resembles that of an alert system. Currently reviewing legal issues around using the app. Social Media Policy Currently being reviewed by faculty affairs committee. Proposed legislation to make all social media closed to universities failed in the 鶹AV legislature last session. System is taking a pro-active stance by implementing a policy. The Chair recommended instructions and training for the new policy. Tool Kit for Vet success The Chancellor asked the Presidents to review what their institutions already have in place. FIFSE supports and allocates funds for this and there are currently four 鶹AV schools participating. College Parks President discussed the impact of athletics on college campuses. Meeting schedule for 2013-2014 CUSS year handed out, noting that the CUSS website currently has the wrong schedule posted. Possible joint meeting with CUSF and SGA in January 2014 and a joint executive committee meeting in November 2013. Chancellors Liaisons Report- Rosario offered a few corrections to the CUSS Report for the Chancellors Council Meeting Tuition Remission (TR) documents (the request form, Appendix-A and Tax Chart A) are being revised to comply with DOMA. Thus, the taxability of the TR benefits for spouses and dependents of employees in same sex marriages has now changed. 鶹AV-BOR Human Resources policies are posted on the usmd.edu website. Looking at the red banner across the top of the page, click on Policies and then on Section VII. http://www.usmd.edu/regents/bylaws/SectionVII/ Sick Leave Policy it is currently under revision to address time off to care for family members. Rosario noted that sometimes these policies are difficult to revise and move forward for approval due to various MOU negotiations. New Nonexempt Salary Structure approved by the BOR is in effect from January 2014 to June 30, 2015. The structure was adjusted 8% to meet market. Employees whose salaries are below the new minimum of their Pay Range after their January 2014 3% COLA, will have their salaries increased to the new minimum of their Pay Range on the first full pay period of January 2014 (former BOT Institutions January 8; UM Institutions January 12). Tabled the rest of the report until after lunch. Bylaw Discussion Executive committee constitution and eligibility Committee succession planning Secretary is the most challenging position It has been the councils practice, that members of the schools who hold the Co-Secretary positions are still eligible for the Member-at-Large positions on the executive committee. The Chair opened nominations for Member-at-Large, there are two vacancies on the executive committee. Sister Maureen nominated Mary Hickey, TU, who accepted the nomination. Motion was seconded by John Wolfe. Keisha Campbell nominated Sherrye Larkins, CSU, who accepted the nomination. Motion was seconded by Sister Maureen. MOTION: Sister Maureen made a motion to close nominations. Motion was seconded by John Wolfe. Passed by unanimous vote. VOTE: The Chair called for a vote on the two nominations. Nominations approved, the two nominees abstained. Both nominees were elected unanimously. The chair noted during this process, that primary and alternate members are treated equally and encouraged to participate in all meetings. However, the vote lies with the primary members and only when a primary is absent, can an alternate vote in their place. This year, we need to re-evaluate the number of seats that each school has on the council. The executive council will discuss how we can be more strategic and fiscally responsible. Continuation of the Chancellors Liaisons Report Second open enrollment period for health benefits will be in October. Benefits Coordinators are meeting with DBM-Employee Benefits Division on August 15, 2013 for training on Open Enrollment information. The State is still targeting the January 2014 deadline for the Affordable Care Act, even thought the deadline for compliance is being pushed back to January 2015. After data is analyzed and costing reviewed by DBM we will have a better idea of the exact timing. Bill Crockett discussed student employment and the number of hours that students can work during the semester. As more information about this develops, it will be passed along. A new System wide group has been established to address Wellness and it is comprised of representatives from various Institutions offices such as Human Resources, health centers, student affairs. The 鶹AV Wellness Forum will have its first meeting on Friday, August 16, 2013. Employee Assistance Program (EAP) The SHRC members working on this program are close to finalizing the vendor interviews and getting ready to make an offer to the selected vendor. We are still anticipating implementation on January 2014. Compensation & Classification Committee -Starting to meet to conduct the Biennial Exempt Market Salary Survey and review of the Exempt Salary Structure for presentation to the BOR in April 2014. CUSS Newsletter The chair will pass the draft on to the communications committee for review in an electronic format. Committee Structures Handout of the committee descriptions The chair would like the committees to be more engaged and empowered. Suggested revising our agendas so that committees meet first and then we conduct other matters after the committee work. ACTION ITEM: How could we utilize technology within CUSS? It was noted that the communication committee research the available options last year. It is a matter of room availability at most institutions, as every room is not equipped to utilize the technology. It was also suggested that we start a community of practices ie a blog, email, document repository, etc. Committee Reports Community Outreach Jen Ziegenfus agreed to continue as chair. Committee is focusing on two areas, staff awards and awareness of shared governance. Communications Committee Tony Scorsune agreed to continue as chair. Developed a timeline for the getting the CUSS Newsletter out as follows: 8/23/13 committee review 8/26/13 out to all CUSS members for review 9/20/13 all feedback collected 10/1/13 Publication Date 10/22/13 Newsletter Distribution Assessment Review the 2014 Newsletter process Archives photos and newsletters Election Times at each institution Video Conferencing Benefits & Compensation Committee Hoping that Brenda Yarema will continue to serve as chair. Tuition Remission Best Practices for PMP Cycle 鶹AV Wellness Discounts Pension/ORP Plans ORP options at other peer systems Executive Committee Implement a shared governance report from each campus. Conference call 2 weeks after meeting, tentatively, the second Thursday of each month at 10am. Liaisons to committees Community Outreach Sherrye Larkins Benefits & Compensation Mary Hickey Legislative Affairs Lisa Gray Communications Kristen Tull Meeting Formats The chair would like to change the flow of the meeting by having committee work groups first. Expect a new agenda format. A Motion was made to adjourn the meeting by John Wolfe. Motion was seconded by Dana Wimbish. Meeting was adjourned. "#ruvwy|       ! 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